Landscaping Quote Form Template — Price by Area, Surface and Scope
Area × surface rate, adjusted by clearance and scope, with irrigation and waste priced as real line items. Best when the garden size is known but the design is not.
Overview
A garden quote has two halves. The measurable half is the surface area and the work per square metre; the judgement half is the design, the soil and what is already growing there. A form can price the first half and frame the second, which is enough to stop a visitor from expecting a full redesign at a lawn-mowing rate.
The mistake most landscaping pages make is asking for a free-text description and replying with "we will visit to quote". That is not a quote, it is a callback request. A priced form gives a defensible range for the work the visitor can describe, and names the parts only a site visit can settle.
Best for
Landscapers and garden designers who quote a project from a site visit but want the visitor to arrive with a realistic budget and the right expectations.
The field list
Every question below earns its place: it changes the price, the visit or the crew. If a question does none of the three, leave it out.
| Field | Type | Why it is asked |
|---|---|---|
| Garden size (m²) | Number | The per-unit basis for every surface rate. Ask for the approximate area and say the final figure is measured on site. |
| Surface to work on | Multi-select | Lawn, borders, gravel and decking carry different rates. Multi-select lets a real garden with several surfaces be priced honestly. |
| Current condition | Select (single) | Clearance is the hidden cost. An overgrown garden takes a day before the actual work starts. |
| Design scope | Select (single) | Refresh, redesign or full build. The scope decides whether the price is a rate per square metre or a design project. |
| Planting included? | Yes / No | Plants are a material cost, not labour. Hiding them inside a per-metre rate is how quotes lose money. |
| Irrigation needed? | Select (single) | None, a hose point or a full system. The system is a flat cost that should not be multiplied by the area. |
| Waste removal | Yes / No | Green waste has a disposal cost. Naming it prevents the "where does it all go?" conversation after the job. |
| Access to the garden | Select (single) | Street level, side gate or through the house. Access changes the labour per square metre more than most visitors expect. |
| Start window | Select (single) | This month, the next three months or flexible. Peak-season work costs more and the visitor can choose the saving. |
| Garden photos | File upload (optional) | Two photos answer the slope, the drainage and the access questions faster than a paragraph. |
| Site postcode | Text | Travel zone and a sanity check on the local climate and soil type. Never ask for the full address at quote time. |
Price rules
Each row is one option in the builder with the operation attached to it. The example column is the arithmetic you should see in the live total; use it to check your own configuration before publishing.
| Option | Rule | Worked example |
|---|---|---|
| Lawn renovation | +12 per m² | 80 m² × 12 = 960 |
| Border preparation | +9 per m² | 30 m² × 9 = 270 |
| Gravel or decking area | +25 per m² | 20 m² × 25 = 500 |
| Overgrown clearance | × 1.20 | 960 × 1.20 = 1,152 |
| Bare-soil planting | +15% | 1,152 × 0.15 = 172.80 |
| Full design project | +18% | 1,152 × 0.18 = 207.36 |
| Plant supply allowance | +22 per m² | 30 m² × 22 = 660 |
| Irrigation system | +850 flat | 850 |
| Green waste removal | +95 flat | 95 |
| Restricted side access | +10% | 1,152 × 0.10 = 115.20 |
| Peak-season start | +8% | 1,152 × 0.08 = 92.16 |
| Photo review before survey | included | no extra charge |
The amounts are illustrative, not a price list. Replace them with your own cost base and currency before publishing — and keep the order of the rules, because a percentage applied to the wrong subtotal changes every total downstream.
Conditional logic
Conditional rules keep the form short without losing the information. Add them in the order below and test each trigger before you publish.
If Design scope is refresh
Then Hide "Planting included?" and show "existing plants retained". A refresh keeps the planting scheme; asking about new plants misreads the job.
If Surface includes gravel or decking
Then Show "hard-surface area (m²)" and price it separately. A hard surface cannot share the lawn rate.
If Irrigation needed is None
Then Hide the system-size question and the flat irrigation fee. Asking for details of a system nobody wants wastes the visitor’s attention.
If Access is through the house
Then Show the protection note and apply the restricted-access percentage. Moving soil through a hallway is a different job from a side gate.
If Garden size is over 400 m²
Then Replace the instant estimate with "book a site survey". Above that size the per-metre rate stops being a fair proxy.
If Waste removal is No
Then Hide the green-waste question. The visitor has said they will deal with it.
Rebuild it in Clickobook
This is the build order we use. It ends with two test submissions, because a priced form is only correct when a total you calculated by hand matches the one on screen.
-
1
Create a "Your garden" section with size, surfaces and current condition. Put the size field first: every later rate depends on it.
-
2
Add the design-scope question before planting and irrigation. Scope decides which of those questions should appear at all.
-
3
Paste the per-metre rules on the surface options and the flat rules on irrigation and waste. Keep percentages for clearance, access and season so the base rate stays readable.
-
4
Add the conditional rules in the order listed and test a refresh of a maintained lawn against a full redesign of an overgrown garden. The two paths must look like different forms.
-
5
Attach photos and postcode last, both optional. Explain that photos shorten the survey rather than replace it.
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6
Submit one small job and one above 400 m². The second must stop offering an instant estimate and offer the survey instead.
Three things that make this template convert
Show the maintenance plan next to the project price. A garden that is redesigned this month needs upkeep next month, and that is a subscription you can sell at the same time.
Name what the price excludes: tree work, drainage and planning permission. A range with a clear boundary survives the site visit.
Use the photos to decide whether the estimate needs a wider range. A tidy lawn and a building site should not display the same confidence.
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Browse the full template library, read how quote forms price the job and book it, study the quote rules behind a complex price, or check what a plan costs.
Related guides
Start from this template
Create the form, add your own rates and publish it on your booking page — then take the deposit when the visitor books the slot.